Management Assistant | Ring Kortrijk

Wereldhave Belgium is looking for…

A Management Assistant for Ring Kortrijk. Do you have strong administrative skills, commercial awareness and a talent for moving several projects forward at once? Are you organised, proactive and comfortable working with a wide range of stakeholders? Then we would love to meet you.

You will join…

Ring Kortrijk, a leading shopping centre in West Flanders and part of the Wereldhave Belgium group, an established player in Belgian commercial real estate. You will work at the heart of a dynamic environment, in direct contact with the centre team, our retailers, partners and visitors.

• Work location: Ring Kortrijk, Ringlaan 34, 8500 Kortrijk
• Reporting line: Shopping Center Manager, Ring Kortrijk

Your impact on our organisation?

You are the centre team’s administrative and operational anchor. You ensure smooth day-to-day operations, build strong relationships with retailers and actively contribute to the development of Specialty Leasing and The Point. Your organisational skills and results-driven approach make a real difference.

Your responsibilities as Management Assistant:

• Manage the day-to-day secretarial activities: phone calls, emails and welcoming visitors.
• Support the Shopping Center Manager and Facility Manager by managing calendars, organising and following up meetings, preparing minutes and monitoring insurance files.
• Act as the first point of contact for retailers and manage their administrative follow-up, including written communication and database management.
• Coordinate cross-functional projects with the centre teams, including supplier contacts, budget and footfall analyses, event organisation and action follow-up.
• Manage SharePoint and keep the centre’s documents up to date.
• Check and process purchase invoices and manage office supplies.
• Contribute to on-site duty cover, including selected weekends on rotation with colleagues, promptly report issues and develop an excellent knowledge of the centre, its partners and retailers.
• Develop Specialty Leasing by prospecting, preparing and managing temporary contracts, handling invoicing and achieving targets for pop-ups and sales stands.
• Ensure the quality of temporary installations, in line with visual merchandising requirements, and identify new concepts that strengthen the commercial mix.
• Organise Christmas markets and Eco-Days in coordination with the relevant stakeholders.
• Lead The Point’s service offering by monitoring contracts and targets and developing new services and products for visitors.
• Manage The Point’s financial and operational activities, as well as team scheduling, coaching and training.
• Provide exceptional back-up support at The Point when team members are absent, including at weekends.

Your profile:

• Higher education degree or equivalent professional experience.
• Native-level Dutch and a good basic command of French and English.
• Good command of Microsoft Office (Word, Excel, PowerPoint, Access and Outlook); SharePoint knowledge is an advantage.
• Excellent organisational skills, accuracy, reliability and confidence working with figures.
• Strong communication skills and a professional manner, with a genuine service mindset and interpersonal ease.
• Independence, proactivity and resilience under pressure; you anticipate needs and seek practical solutions.
• Team spirit, ambition and a results-driven mindset, combined with flexibility and openness to change.
• Flexible availability: selected Saturdays and weekends are part of the role; you do not have a nine-to-five mindset.

What we offer:

• A varied and stimulating role in a lively and evolving commercial environment.
• A pleasant working environment within a financially sound, listed company where our people make the difference.
• An attractive salary package tailored to your skills and experience, including meal vouchers, eco vouchers, hospitalisation and group insurance, and a bonus.
• The opportunity to grow within a group guided by our values: Connected • Responsible • Entrepreneurial • Customer inspired

Do you recognise yourself in this profile?

Send your CV and cover letter to hr.be@wereldhave.com.
We look forward to receiving your application!